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FOLLOW AUD ON
ABOUT AUD
  • *** Administration office hours are 8am - 5pm
  • *** The University will be closed on Thursday, September 21, 2017 to celebrate the Islamic New Year
  • *** Withdrawal deadline for Fall 2017 semester is on November 9, 2017
  • ***Senior’s meeting with the registrar regarding Degree Audits completion (September 18 – October 19)
  • *** AUD ID cards for new students will be available in the Registrar’s Office starting Sunday, September 17, 2017
  • *** Fall 2017 semester starts September 04, 2017 and ends December 21, 2017
PROCEDURE FOR OBTAINING PERMISSION TO ADMINISTER SURVEYS
A. Members of the university community (faculty/staff/students) as part of academic research/ course work
  • If the research is conducted to satisfy AUD course requirements, the survey should be approved by the faculty member teaching the course. If required by the department, the faculty member will inform/gain approval from the Dean/Chair or his/her designee.
  • If the research is conducted to satisfy requirements for courses outside AUD or for other types of academic research and publication, the request should be directed to the academic unit Dean/Chair or administrative unit head aim of the survey.
Once approval is gained by the Dean/Chair or administrative head, the request should be submitted to the Director of Institutional Effectiveness for evaluation of the survey instrument. Surveys aimed at the whole university community should be directed to the Director of Institutional Effectiveness who will coordinate with the units to be surveyed.

The following information and materials must be provided to the appropriate recipients in the approval process:
  • Name of organization (if not AUD)
  • Name of lead investigator
  • Survey purpose and objectives
  • Desired target population
  • Means of data collection
  • Ensuring that participants’ anonymity is respected
  • Copy of the survey
  • Copy of the consent form if the data will be published
  • Future use of collected information
  • Agreement to provide a copy of the final report

Requesters will be notified of the final decision within seven days of receiving their requests.

 

B. Members of the university community (faculty/staff/students) as part of a research to inform and influence university policy

The following information and materials must be provided to the Director of Institutional Effectiveness for evaluation:

  • Name of lead investigator
  • Survey purpose and objectives
  • Desired target population
  • Means of data collection
  • Ensuring that participants’ anonymity is respected
  • Copy of the survey
  • Copy of the consent form if the data will be published
  • Future use of collected information
  • Agreement to provide a copy of the final report

 

The Institutional Effectiveness Director will review the information and will seek approval from the Provost and the President.

The IE Director will contact surveying individuals with a final decision within seven days of receiving their requests.

 

C. External individuals/organizations as part of a formal research project

The following information and materials must be provided to the Director of Central Services:

  • Name of organization (if applicable)
  • Name of lead investigator
  • Survey purpose and objectives
  • Desired target population
  • Means of data collection
  • Ensuring that participation is voluntary
  • Ensuring that participants’ anonymity is respected
  • Copy of the survey
  • Agreement to provide a copy of the final report to the university

 

Approval process

  • The Director of Central Services will review the request and will determine if the external individual/organization should be granted access (online or physical) to the AUD community.
  • If access to the AUD community is denied, the Director of Central Services will inform the individual/organization.
  • If access to the AUD community is acceptable, the Director of Central Services will forward the documentation to the IE Director who will review the survey instrument and will determine if it complies with IRB procedures.
  • The IE Director will consult with the President for final approval.
  • After all approvals have been secured, the Director of Central Services will contact the individual or organization with the final decision.

Responsibility of Survey Administrators
All university survey results (raw data or summary) must be submitted to the Institutional Effectiveness Department. The name and contact information for the principal investigator should accompany the results. When submitting survey results, survey administrators are responsible for ensuring the anonymity of respondents in any report(s).

Additionally, by accepting the authorization to administer the survey, individuals understand and acknowledge that they will have an obligation to use data compiled responsibly, ensuring that data is not redistributed to parties inside or outside the university community, unless clearly detailed when requesting survey approval.
 
Additional Information
To find out more information on how results of internal surveys are used to inform and shape university policy, please contact the Institutional Effectiveness Office at ied@aud.edu.
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